Virtual Assistant Services

Handling the you can run your business

Word Processing

Fax, email, mail, your project. At Ideal Office Support we quickly turn your handwritten or drafted reports, letters, manuscripts, etc. into beautiful documents - quickly and accurately.

  • Reports
  • Business Plans
  • Correspondence
  • Typewriter projects (yes, our clients occasionally still want this service)
  • Proposals
  • Manuscripts
  • Mail merge projects
  • Contracts/Leases
  • Flyers and Brochures

We pay attention to the details: correct grammar, accurate punctuation, and provide you with professional, well-formatted documents.

Websites, Newsletters and Support for Realtors®

Creating and maintaining your website and blog can be time-consuming. And then there are monthly newsletters and regular email marketing announcements for Sold, Just Listed, price changes, etc. Plus printed brochures, flyers, newsletters, and various documents and publications that Realtors produce on a regular basis. We have loads of experience and creativity (see our Testimonials) that will benefit your business, leaving you free to do what you do best - selling homes!

Financial Organization

Need help with invoicing and receivables and staying organized so you can track your income and expenses? Quicken or QuickBooks may be just right for you.

  • Light bookkeeping - Quicken or QuickBooks: account setup; bill pay; reports; monthly bank reconciliation
  • Accounts Payable and Receivable - let us follow up on your behalf.
  • Personal Bill Pay Services - online or conventional.
  • We can remind those who owe you money so you can get paid!

Desktop Publishing

We use PagePlus, Microsoft Publisher, Adobe Acrobat, PDFCreator, Adobe Photoshop, and other professional software to create publishable documents. See some examples.

  • Newsletters - printed and electronic
  • Postcards
  • Brochures
  • Flyers
  • Business cards
  • Custom forms

Computer Organization

Ever lost a file or document - but you know it's there somewhere? We're expert at setting up and organizing your computer files and directories. We also offer:

  • Computer back-up solutions - never lose valuable information
  • Computer training - many common programs

Databases and Spreadsheets

Keep data such as contact or mailing lists in your computer where it can be easily modified and backed up. We use:

  • Access, Filemaker Pro - design and maintain database
  • Excel spreadsheets - Mail merge/labels/addresses/lists
  • ACT! Use to maintain business or personal contacts

Document Scanning and Conversion

Do you have a long printed document that needs changes? There's no need to retype it – we can

  • scan and use OCR (optical character recognition) software to capture the words
  • recreate the format of the original document with any changes you want
  • often do this at a much lower cost than retyping

Or perhaps you have documents you would like to store electronically so you can throw away the paper? We can scan these and create PDF files for archiving. At any time in the future you can print any page you like. Great for receipts, invoices, reports and other papers you are required to save.

General Office Support/Secretarial Services

Need a service in support of your office that you don't see here? Call us - with a friendly, professional, "can do" attitude we welcome the opportunity to take on your project.

As a Virtual Assistant we can provide services to our clients anywhere in the U.S. or in the world. More locally we have a presence on the east coast in Southwest Florida, including Sarasota, Charlotte, Lee, and Collier counties.

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